Proposal maker Role Clarity Document

Role: Proposal / BOQ maker for Interior Architecture Project Fit-outs

Role Definition: The Proposal/BOQ Maker is responsible for accurately translating project requirements from the interior design/sales team into comprehensive Bills of Quantities (BOQs) for interior fit-out projects. This involves a thorough understanding of site conditions, client briefs, material specifications, costing, and supplier networks. The role also contributes to value engineering by researching and proposing alternative materials and methods. This role is crucial for accurate project budgeting, procurement, and execution.

Responsibility Deliverable

Taking the brief from the sales design team and making BOQ according to the brief, layout, and concept.
Searching new suppliers and materials for better quality and pricing.
Final Billing of the project for payment.

Tasks & Activities

1. Taking the brief from the sales design team and making BOQ according to the brief, layout, and concept.

· Comprehensive Knowledge of interior fit-out items.

· Taking exhaustive requirements from the sales/design team to complete BOQ with MB sheet and costing.

· Keeping Master BOQ of all execution items with detailed and thorough specifications.

· Visiting the site if required to understand the project properly.

2. Searching new suppliers and materials for better quality and pricing.

· Keeping a record / library of all raw material with catalogs, sourcing companies / shops and rates.

· Calculating the actual materials used in the project, comparing them to the specified materials in the BOQ. Account for any substitutions or changes in material pricing.

3. Final Billing of the project for payment.

· Making MB

· Accurate and timely invoicing for completed project phases or the entire project. It involves meticulous reconciliation of actual work completed against the initial BOQ and any approved variations.

· Verification of Completed Work thru Site Visits: Conduct thorough site visits to physically verify the completion of each item listed in the BOQ. This is crucial to ensure that the work meets the specified quality and quantity.

· Client Sign-off: Obtain client sign-off or acceptance of the completed work, especially for key milestones or project phases. This helps prevent disputes later.

· Subcontractor Invoices: Collect and verify invoices from subcontractors for their completed work. Ensure these align with agreed-upon rates and scope.

· Invoice Preparation: Detailed Invoice: Prepare a clear and detailed invoice that lists each item of work completed, its quantity, unit rate, and total cost. The invoice should directly correspond to the verified BOQ. Attach supporting documentation to the invoice, such as site photos, progress reports, variation orders, and material invoices. This provides transparency and validates the charges. Submit the invoice to the client or relevant party according to the agreed-upon process.

· Cost Summary: Prepare a summary of the project costs, comparing the actual costs to the budgeted costs. Analyze any variances and identify areas for improvement in future projects.

Measurement Metrics

· # of proposals/BOQ made in a week.

· # of new products / suppliers added in library.

· # of new billing completed in terms of lakhs per week/month.

· # of supplier bills approved in a week

Competencies: Iceberg Elements & Attributes List

Skills

1. Ablity to understand Interior Architecture drawings and concepts.

2. Speed

Knowledge

1. Autocad from reading perspective only.

2. Microsoft Word, MS Excel/Google Sheets